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Release notes - what's new in Artlook Online

The latest version is 7.3.3 (October 2026). Features marked GALLERY or STUDIO are only available in those versions of Artlook.

Update 7.3.3 (October 2026)

Websites

  • Artists by category (GALLERY versions only). The Artists page can include a submenu or toolbar of categories of work, which filters the artists list to those who have work in the selected category. Find this and other new Artists page options in Settings > Website.
  • Artists listed without images (GALLERY versions only). Display your artists list as text only, as an alternative to a grid with images. Set it in Settings > Website, in the Artists page options.
  • Web page with categories submenu. Website pages (type Web_page) can now have a categories menu. Click the checkbox in the grouping next to Artist Indexed. This allows showing the artworks in the selected category only.

Ecommerce

  • Shipping settings for all Ecommerce users. Shipping charges are now available in Settings > Inventory (Sale of sundries) for everyone with the Ecommerce module, whatever their other subscription options. Ticking it reveals the Shipping tab.
  • Shipping options. Charge by weight and destination (with your own table of delivery charges), a flat charge per shipment, a flat charge per item, or shipping included. You can also restrict sales to your country or continent, allow free collection, charge shipping only once for multi-item orders, and offer free shipping above a set order value.
  • Checkout messages and Stripe test. In Settings > Ecommerce you can customise the checkout messages buyers see, and send a £1 test payment to check your Stripe keys.

Dashboard

  • Email campaigns (GALLERY and STUDIO versions only). As well as Mailchimp, Artlook now integrates with EmailOctopus and Brevo for bulk emailing. See those companies’ websites for information on them.

Update 7.3.2 (early autumn 2026)

Inventory

  • Consigned out artwork on your website (GALLERY and STUDIO versions only). For artwork that is consigned out but on your website, you can choose how it is treated: leave it unstated (the default), direct users to the consignee, or state that the item is currently unavailable. Go to Settings > Website and set the option “Consigned out artwork for sale”. A previous bug sometimes showed such an item as “Sold”; this is now corrected.
  • Bulk loading artwork. The “Load” button in inventory is much improved. There is no limit on the number of files you can upload. You can also point it at a folder and it uploads all the images in that folder as new artworks, each titled with its filename (without the suffix). A dialog box prompts you for other options for the uploaded files.

New sign ups

  • Creating a new Artlook account has been improved, with several quick start features for new tenants.

Websites

  • Featured artists (GALLERY versions only). Tag an artist as “Featured” by opening their contact record and ticking the checkbox on the Artist details tab. In Settings > Website, the “Featured artists” dropdown lets you either show them in a top section of the artists page, or elevate each featured artist’s individual page to the main menu.
  • Listings pages. In Groupings there is a new “Listing” option. A listing works like the Web_gallery (Galleries) type: a grouping has other groups pointing at it. Set the grouping type to Web_page and check “Listing page”. For a new listing, set the page to be the master; its title appears on the website menu. For the sub-groupings (the items that appear on the listing page), also set them to Web_page, check “Listing page”, and set the master to the grouping you first created. This is ideal for news or blog pages where each news item or blog entry is a sub-grouping.
  • Spam emails. Further measures have been introduced to reduce spam getting through from contact and enquiry forms. Tell Artlook if a lot is reaching you.
  • SEO. Continued improvements to the search engine optimisation built into the site. You can also add meta data to your pages using the Web Helper application.
  • Website settings. Many new options have been added to Settings > Website.
  • Social media. The social media sites you can link to are much more comprehensive.
  • Favicon. In Settings > Logo there is a new Favicon function. The favicon is the tiny logo shown next to the page title in a browser tab. If you do not set one, the Artlook logo is used. Upload a JPG or PNG file, ideally square and preferably 64x64 pixels.

Update 7.3.1 (late summer 2026)

Inventory

  • Real edition size (GALLERY and STUDIO versions only). Editions can have a “real” edition size, for when the edition items in the record do not represent the whole edition. Instead of “Edition of 5” when only 5 items are in the record, it says “Edition of” whatever the real size field is set to. This shows in the backend and on your website.
  • Open editions (GALLERY and STUDIO versions only). Editions can be “Open”, where there is effectively an unlimited number and the artist or gallery can add more as needed. This shows in the backend and on your website.
  • Galleries access the editions settings on the Transacting tab; Artists on the Items tab.

Contacts

  • Mailing List option. Set it within the contact record on the first tab. It will be followed through to websites, where people will be able to sign up to your mailing list. It must be activated in Settings > Contacts > Mailing List > Yes / No.
  • Bulk edit for contacts, similar to the one in inventory. Make a selection, choose the Actions tab on the query pane and click the Bulk Edit button.

Your account

  • Manage Your Subscription is a new, more comprehensive feature. You can choose or remove add-ons, upgrade, downgrade, or change subscription type.

Update 7.2.1 (summer 2026)

Websites

  • Website analytics are now built in: choose Web Analytics from the system menu.
  • New templates: Cards, Logical, Sidebar and Widescreen, with full preview including your own data in Settings > Website.
  • Video upload and placement for Artworks and Groupings (Studio and Gallery versions).
  • E-commerce module launched. It requires a modest additional subscription: choose Add e-commerce from the system menu. It includes a full shopping cart, customer accounts with purchase history, payments by card (via Stripe), a wide variety of delivery options and prices including free collection, and multiple prices / variants per item (framed, sizes, signed, etc).
  • Documents in the footer. Documents (such as Terms or a Privacy Policy) can be uploaded and placed in the footer of your website in the newer templates.
  • The year now displays on the individual artwork page, if that data has been provided.
  • When signing up for your domain to be hosted by Artlook, you are sent clear instructions for making DNS changes for your specific provider.
  • Artworks and Groupings in the Office app show a small globe symbol in grid view if they are set to appear on your website.

Contacts

  • Import contacts from elsewhere: system menu > Import Contacts.
  • Spend amount options added to Query Pane filters.
  • Top 50 Buyers report in the Reports section and in the Contacts Query Pane.

Inventory

  • New Contact Sheet report: Inventory > Print > Contact Sheet.
  • Bulk Edit added to the Actions button menu in the Query Pane.
  • New groupings view in the index view: click the “Groups” icon in the toolbar.
  • Improvements to the video and documents upload tab.

Groupings

  • Table view has a sort by sequence option: click the column heading.
  • Improvements to the video and documents upload tab.
  • Drag and drop sorting of groupings within a single web category type. In Groupings choose List View, filter the display to any of the WEB_ types, then drag groupings up or down. Save is automatic.

General

  • Your Account now shows all modules accessible to your account.
  • Our AI chat helper Pablo has had further training and now answers more questions correctly.
  • Your subscription invoice now includes all your modules.

Update 7.1.2 (spring 2026)

  • New Groupings layout for inventory. See the third navigation bar button for layouts. You can see your inventory grouped.
  • New bulk edit feature. After you make a selection (of any kind) in inventory, click the Actions button and choose “Bulk edit”. You can change many aspects of the selected inventory items at once.
  • Table layout view for inventory, contacts and groupings much improved.
  • E-commerce module released for your website.
  • Two new modern style templates for websites: Logical and Cards. Try them in Settings > Website.
  • AI Assistant Pablo. His prompt is always at the bottom left of your screen. He doesn’t know everything but is good at solving most queries.
  • Contact filters. Filter to contacts who have cumulatively spent more than a specified amount, or to the Top 50 spenders.
  • Top 50 Customers report in the Reports section.